LEARNING LIBRARY
Make products easier to choose and stock easier to trust
Catalogue and inventory guidance for descriptions, options, photographs and quantity records.
Start with your question
Choose the problem you are trying to solve, then follow the worked guide.
The catalogue is where a customer decides whether the product matches their need. The inventory record is where you decide whether you can fulfil that choice. Keep them connected without assuming that attractive photography or a visible quantity solves both problems.
Start with one representative product. Give it a stable name, the right options, a price you can explain and photographs that answer practical questions. Then trace how a sale, cancellation, damaged item or return changes its available quantity. A size-specific promise needs a size-specific record.
These guides cover the decisions and operating routines behind that work. For the app's current field validation or stock-adjustment controls, use the linked Help collection. In particular, treat a timeout as an unknown outcome until you inspect the saved state. Repeating a stock change can create a second movement rather than repair the first.
Use the photo planner for a finite shot list and the reorder calculator for a scenario. Neither tool reads your stock or predicts demand. Replace example inputs with counted quantities, actual lead times and evidence from your own shop.
Your reading path
- Prepare one complete product page before copying its structure.
- Separate parent products, variants and stock units.
- Keep a reason and reference for every manual quantity correction.
Product catalogue
Stock & orders
Product photography
Catalogue
- Give product variants names customers and packers both understand
- Write a product description from evidence, not adjectives
- Build a size guide that explains measurements rather than guarantees
- Prepare product data before moving it into a new store
- Check an imported catalogue without sampling away the mistakes
- Choose a cover photo that represents the item actually sold
- Make category names useful to someone new to your range
- Keep product references stable when public names change
- Show what is included in a set, pair or bundle
- Explain made-to-order products before customers reach checkout
- Distinguish unavailable, discontinued and coming-soon products
- Describe materials and care without unsupported claims
- Choose a small launch range from a large catalogue
- Find and repair duplicate product listings
- Prepare seasonal products without confusing your permanent range
- Write a product-page question section from genuine enquiries
- Display customer reviews without hiding their context
- Photograph product scale when customers cannot hold the item
- Present colour choices without promising identical screens
- Maintain catalogue accuracy after the launch checklist is finished
Stock
- Create stock codes that survive a growing product range
- Count physical stock without pausing your entire business
- Investigate a stock mismatch before changing the total
- Set a reorder alert from demand and lead time
- Keep bundle availability tied to its component items
- Record damaged items so they cannot be sold again
- Define when an enquiry becomes a stock commitment
- Release cancelled reservations without adding phantom stock
- Receive a supplier delivery against the quantity you ordered
- Inspect returned stock before offering it again
- Allocate limited stock between online and in-person sales
- Plan made-to-order capacity separately from finished stock
- Use a waiting list without treating interest as paid demand
- Handle a sold-out item after a customer has ordered it
- Track sample pieces, gifts and photoshoot stock
- Prepare a stock handover when another person helps pack
- Spot slow-moving stock before reaching for a discount
- Run a safe stock-sync test before trusting an integration
- Prevent duplicate order entry across messages and your store
- Build a stock review that takes decisions, not just counts